ALCOHOL TESTING ALLIANCE BYLAWS

ARTICLE I. MEMBERSHIP
ARTICLE II. OFFICERS
ARTICLE III. DUTIES OF THE BOARD OF DIRECTORS
ARTICLE IV. DUTIES OF THE PRESIDENT
ARTICLE V. DUTIES OF THE PRESIDENT-ELECT
ARTICLE VI. DUTIES OF THE IMMEDIATE PAST PRESIDENT
ARTICLE VII. DUTIES OF THE SECRETARY
ARTICLE VIII. DUTIES OF THE TREASURER
ARTICLE IX. DUTIES OF THE DIRECTORS
ARTICLE X. COMMITTEES
ARTICLE XI. ELECTIONS
ARTICLE XII. DUES AND ASSESSMENTS

Revision 03 Adopted 08/20/2024

ARTICLE I: MEMBERSHIP

Section 1. Classes of Membership

Membership in the Alliance shall be divided into the following three classes:
A. Associate Member
B. Regular Member
C. Emeritus Member

The qualifications for membership in the three classes are as follows:

A. Associate Member: Those persons who do not meet the requirements of Regular Membership may become Associate Members. Associate Members shall not have the right to vote. An Associate Member may apply for Regular Membership when the qualifications of that class of membership have been met.
A change in membership status from Associate to Regular Member shall require approval by the eligible voting membership of the Alliance.

B. Regular Member: Regular Membership shall be limited to those who are engaged in the field of alcohol testing and involved in furthering the purposes of this organization.
To be eligible for regular membership, a person must have been involved in alcohol testing and employed on a full-time basis in his/her field for a period of at least two years.
Regular Members whose dues are fully paid prior to a business meeting shall be allowed to vote on any matter coming before the Alliance.

C. Emeritus Member: Any Regular Member who has had twenty-five (25) years as a member of the Alliance or who after at least five (5) years as a member of the Alliance, has either reached the age of 65 or is on a retired status from his/her usual place of employment in the field of alcohol testing, may be an Emeritus Member. Emeritus Members may attend all meetings and shall pay no dues but will retain the right to vote in Alliance affairs as a Regular Member.

Section 2. Voting Members – Defined

In these Bylaws any reference to “voting members” includes Regular Members and Emeritus Members. Any reference to the voting privileges or to voting or approval by the membership means the eligible Regular Members and the Emeritus Members.
Eligible Regular Members are those Regular Members whose dues are fully paid prior to the business meeting. Eligible Regular Members shall be allowed to vote on any matter coming before the Alliance.

Section 3. Applications for Membership

A. An application for membership shall be made upon the official application of the Alliance.
Revision 03 Adopted 08/20/2024

B. The application for membership shall be submitted to the Secretary of the Alliance along with dues for the first year of membership. The Secretary shall forward the application to the Membership Committee and the application fee to the Treasurer.

C. The Membership Committee shall review each application and report its recommendation to accept or reject the application to the members of the Alliance at the next business meeting. The final authority to accept or reject an applicant for membership shall rest with the members of the Alliance. To be accepted an applicant must be approved by two-thirds of the eligible voting members present at the business meeting.

D. In the event that an applicant is not approved by the Alliance membership, the Alliance will retain 25% of the dues submitted with the application as a non-refundable application fee. The Secretary shall notify the applicant that the applicant’s membership was not accepted.

E. New Members shall be notified by the Secretary of their acceptance and the Secretary will issue a Certificate of Membership.

Section 4. Termination of Membership

A. Any member may terminate his/her membership upon written request to the Secretary, who shall inform the members of the Alliance at the next regular business meeting.

B. If a member fails to pay the dues of the Alliance that person may be dropped from membership by the Board of Directors, as defined in Article Twelve of the Bylaws.

C. Upon recommendation of the Board of Directors regarding an ethics matter investigated by the Professional Conduct Committee, a member shall be terminated when the recommendation is placed before the general membership and approved by a two-thirds majority vote at a regular business meeting.

D. Upon termination of membership for any reason, the person shall be removed from any office or committee of the Alliance.

ARTICLE II: OFFICERS

Section 1. Officers

There are hereby created the following Officers of the Alliance:

A. President
B. President-Elect
C. Immediate Past President
D. Secretary
E. Treasurer
F. Two Directors

Except for the following, all of the foregoing Officers shall be elected at the regularly scheduled business meeting of the Alliance:

(1) The Immediate Past President shall be the retiring President and shall hold office for a period of one year or until succeeded by the next retiring President.
(2) The President shall be the retiring President-Elect and shall hold office for a period of one year or until succeeded by the next elected President-Elect.
In the event of a vacancy in one of the offices, the Board of Directors shall have the authority to elect a member to fulfill the term of the vacant office.

Section 2. Candidates

No member shall be a candidate for, elected to, or appointed to more than one elective office during any one year.

Section 3. Terms of Office

The term of office of the President and President-Elect shall be for a period of one year. The term of office for the Secretary and Treasurer shall be for a period of two years. The term of office of the Directors will be for a period of two years, with the terms staggered such that each year a Director will be elected.
The Secretary and Treasurer shall be elected to staggered terms. The election of the Secretary shall occur in even-numbered years. The election of the Treasurer shall occur in odd-numbered years.
The Secretary and/or the Treasurer may succeed him/herself as often as they shall be reelected. The President shall not serve two consecutive terms as President. The Directors shall not serve two consecutive terms as Directors.
Upon leaving any office of this Alliance, for any reason, the person vacating the office shall immediately surrender and transfer all records of the Alliance to the individual succeeding the person in the office or to an individual designated by the President of the Alliance.

Section 4. Recall of Officers

Any officer can be removed or recalled from office by the following procedure:

A. A petition for recall must be signed by twenty-five regular members and presented to the Board of Directors not later than 120 days before the next scheduled business meeting.

B. The Board of Directors will certify that at least 25 signatures on the petition are regular members. If the petition complies with Subsection (A) then the Board of Directors will notify the members no later than thirty (30) days prior to the next business meeting that a recall election will be conducted at the meeting.

C. It shall require a vote of two-thirds of all eligible voting members in attendance to recall any officer.

ARTICLE III: DUTIES OF THE BOARD OF DIRECTORS

The powers of the Alliance shall be vested in its membership, but may be exercised by a Board of Directors as hereinafter defined:
The general management of the Alliance, including the levying of the dues and assessments, shall be the responsibility of a Board of Directors which shall consist of the President, the President-Elect, the Immediate Past President, the Secretary, the Treasurer, and two Directors. A quorum of the Board of Directors shall consist of at least five of its members. Board members shall be permitted to vote on its affairs in person or by proxy.

The Board of Directors shall meet at least once per year and may hold additional meetings upon reasonable notice as called by the President.

ARTICLE IV: DUTIES OF THE PRESIDENT

The President shall preside at all meetings of the Alliance and preserve order and decorum. The President shall carefully supervise the affairs of the Alliance and labor for its usefulness and efficiency. The President shall appoint all committees as provided for herein. The President shall serve as the Chairperson of the Board of Directors.

ARTICLE V: DUTIES OF THE PRESIDENT-ELECT

The President-Elect shall act as presiding officer of the Alliance during the temporary absence or disability of the President. The President-Elect shall automatically succeed to the office of President in the event of the death, disability, resignation or removal from office of the President and shall serve the unexpired term thereof. The President-Elect shall serve as a member of the Board of Directors.

ARTICLE VI: DUTIES OF THE IMMEDIATE PAST PRESIDENT

The office of the Immediate Past President shall be held by the retiring President. The Immediate Past President shall serve as a member of the Board of Directors.

ARTICLE VII: DUTIES OF THE SECRETARY

A. The Secretary shall keep the records and minutes of the Alliance. The office of the Secretary shall maintain a copy of all financial reports, bank records, and monthly bank statements for a period of three (3) years.

B. The Secretary shall endeavor to keep all members informed of the current events relating to the Alliance.

C. The Secretary shall serve as a member of the Board of Directors.

ARTICLE VIII: DUTIES OF THE TREASURER

A. The Treasurer, President, or another person designated by the Board of Directors shall draw all warrants and checks for the expenses of the Alliance. The Treasurer shall obtain a written receipt for all expenditures or prepare a written statement detailing the reason for the disbursement.

B. Any expenditure in excess of $500, not related to the regular meeting or conference expenses, shall require prior approval of the President.

C. The Treasurer shall receive all monies due to the Alliance. All monies shall be deposited in an account or accounts for the benefit of the Alliance. Each account or financial institution shall be approved by the Board of Directors. The Treasurer shall, within thirty (30) days of receipt, forward a copy of all financial statements, monthly bank statements or bank records for each account in which the Alliance monies are deposited, to the Secretary of the Alliance.

D. The Treasurer shall keep a just and accurate financial account of the Alliance and shall give a financial report at each business meeting. In addition, the Treasurer shall provide a copy of the financial report to the Board of Directors, including a copy of all financial statements, monthly bank statements or bank records for each account in which Alliance monies are deposited during the period covered by the report. In the event that the Treasurer is unable to attend a business meeting, the Treasurer will forward a copy of the Treasurer’s report to the Secretary of the Alliance, so that the report may be presented to the membership and the Board of Directors. The office of the Treasurer shall maintain the original of all financial reports, bank records and monthly bank statements for a period of three (3) years.

E. The Treasurer shall serve as a member of the Board of Directors.

ARTICLE IX: DUTIES OF THE DIRECTORS

The duties of the Directors shall be as assigned by the President. The Directors shall serve as members of the Board of Directors.

ARTICLE X: COMMITTEES

Section 1. The Nominating Committee

The Nominating Committee shall consist of a Chairperson and two (2) other members appointed by the President at the regularly scheduled meeting. The committee shall seek, screen and select qualified candidates for the offices that become vacant due to the expiration of tenure at the regularly scheduled business meeting of the following year.

Section 2. The Membership Committee

The Membership Committee shall consist of a Chairperson, appointed by the President, and two (2) other members. The duties of this committee shall be to solicit and encourage membership in the Alliance by qualified persons in the field of alcohol testing and review applications for membership. The committee shall report its recommendation to accept or reject an application for membership to the members of the Alliance at the next business meeting.

Section 3. The Professional Conduct Committee

The President shall appoint a six-member committee on Professional Conduct. Current members of the Board of Directors shall not be eligible to serve on the committee on Professional Conduct. The committee on Professional Conduct shall establish guidelines and rules to govern itself in the investigation of grievances. The committee shall only act in a fact finding capacity in regards to the investigation of current members of this Alliance.

A grievance concerning professional conduct of a member of this Alliance must be made in writing, to the Board of Directors, by a regular member of the Alliance. The committee on Professional Conduct shall investigate any ethics matter submitted in writing to the Board of Directors. The committee shall present a report to the Board of Directors upon completion of the investigation.
The Board of Directors shall review the report and determine if any action shall be taken against the member cited. The Board of Directors by a majority vote can present a motion of expulsion to the membership. The motion will be scheduled at the next business meeting of the Alliance that would allow sufficient time for the notification process to occur.

The general membership shall be notified at least thirty (30) days in advance of any business meeting that a motion for expulsion will be presented at that meeting. The member affected shall be notified in writing by registered mail at least thirty (30) days prior to the business meeting. This notice shall also explain that the member may make an oral statement or have a prepared written statement presented to the membership at the business meeting.

At any business meeting when a matter of Professional Conduct is to be discussed, the President shall close the meeting to all persons except eligible voting members. Prior to any discussion on the matter at hand, the Secretary shall individually poll the members in attendance to verify that each member present is a member and is eligible to vote. The committee on Professional Conduct shall then present the report of the investigation. The Board of Directors shall present its recommendation and the affected member shall be given a reasonable amount of time to present an oral or written statement. The general membership will be given time to ask questions of the committee, the Board of Directors and the affected member. The affected member will then be asked to leave the meeting and a secret ballot will be taken. A two-thirds (2/3) majority vote of eligible voters present at the meeting will be required to expel a member.

Any member expelled from the Alliance is no longer eligible to hold office or vote in the Alliance, unless reinstated. Any dues and/or fees paid to the Alliance are forfeited to the Alliance when a member is expelled.

If, based upon the investigation of the committee on Professional Conduct, the Board of Directors determines that expulsion is not necessary but some other action is appropriate, the same protocol used for expulsion will be followed. A two-thirds (2/3) majority vote of the membership in attendance will be required to approve the actions of the Board of Directors. The Board of Directors shall not take any action against a member until such actions are approved by the membership as outlined in this section.
If, based upon the investigation of the committee on Professional Conduct, the Board of Directors determines that no action is necessary, the matter shall be closed. The regular member who filed the original grievance will be notified in writing of the Board of Directors’ decision.

Section 4. The Audit Committee

The President shall appoint an Audit Committee consisting of a Chairperson and two (2) other members of the Alliance. The Audit Committee shall make a detailed examination of the financial records of the Alliance and present a report of their findings to the membership at least once each business year or more frequently if deemed necessary by the President.

Section 5. Other Committees

Such other committees as the President or the Board of Directors deem to be, from time to time, useful or necessary, shall be appointed by the President as needed.

ARTICLE XI: ELECTIONS

Section 1. Eligible Voters

Only Regular Members whose dues are fully paid prior to the business meeting shall be entitled to vote. Emeritus Members shall be entitled to vote as Regular Members. Proxy voting shall not be permitted at the regular business meeting of the Alliance.

Section 2. Ballots

All officers shall be elected by a ballot system. Only Regular Members or Emeritus Members of the Alliance may hold the office of Immediate Past President, President, President-Elect, Secretary, Treasurer or Director. In order to be elected to any office, the person nominated must receive the highest number of votes cast for persons running for that particular office. In the event of a tie a runoff election will be held immediately.

The nomination and election process shall provide that in addition to the slate of candidates presented by the Nominating Committee, other candidates may be nominated by the membership, prior to the election. Before a candidate’s name is placed on the ballot the membership must be assured that the candidate is willing to fulfill the terms of the office for which he/she has been nominated.

Section 3. Administration of Elections

All elections shall be administered by the Nominating Committee, who shall be responsible for counting the ballots and certifying the results of the election.

Section 4. Use of Remote technology

The Membership may participate in a meeting by means of a remote electronic communication system, including conference telephone or similar communications equipment, video conferencing, or by the Internet provided that the electronic system provides access to the meeting in a manner or using a method by which each Member can communicate concurrently with each other participant (“remote communications technology”). Notice of such electronic meeting as provided by these bylaws shall include an adequate description of how to participate in such meeting. Voting may occur via remote communications technology provided that each person voting at the meeting may be identified and a record of their vote may be kept, except where expressly stated otherwise in the Alliance Constitution.

ARTICLE XII: DUES AND ASSESSMENTS

Section 1. Dues

Dues and assessments shall be set by the Board of Directors and approved by the eligible voting membership at the regular business meeting.

Section 2. Associate Member Dues

Associate Members shall pay the same dues as Regular Members.

Section 3. Business Year

The business year of the Alliance shall be from January 1st to December 31st. Dues shall be due and payable each year on or before August 1st. If the dues are not paid by August 1st, the member shall be considered to be in arrears. If the dues continue to be in arrears until the next regular business meeting, the Board of Directors may vote to drop the membership of that individual.

Section 4. Dissolution

The Alliance shall use its funds only to accomplish the purpose specified in these bylaws. Upon dissolution of the Alliance, after paying or making provisions for payment of all corporate liabilities, all remaining assets shall be distributed in accordance with Article One of the Constitution of the Alliance, and with all applicable laws under Section 501[c](3) of the Internal Revenue Code as amended.